Final Camera-Ready Paper Submission Guidelines

SUSTAIN 2026 – Final Paper Submission Guidelines

Authors of accepted papers are requested to carefully follow the instructions below when preparing and submitting the final camera-ready manuscript.

1. Prepare the Final Manuscript

• IEEE Template: Use the official IEEE Conference Paper Template provided on the SUSTAIN 2026 website. Do not modify the prescribed fonts, margins, column widths, spacing, or other formatting specifications. Remove all instructional or sample text included in the template.
• Page Limit: The final paper must not exceed 6 pages, including references. Authors are encouraged to limit the main paper content to 5 pages and use the 6th page for references ONLY.
• Similarity: In accordance with the SUSTAIN 2026 publication policy, the overall similarity index must not exceed 20%.
• Self-Citation: Excessive self-citation should be avoided.
• Originality and AI-Generated Content: The manuscript must represent original work and must not contain plagiarized, copied, improperly attributed, fabricated, or undisclosed AI-generated scientific content. Any use of AI-generated content must comply with the applicable IEEE policy, including disclosure where required. Authors remain fully responsible for the originality, accuracy, integrity, references, figures, data, equations, results, and conclusions presented in the paper.

2. Check References, Figures, and Author Information

• References: Use the IEEE numbered citation style [1], [2], [3], etc. Every reference must be cited in the manuscript, and every in-text citation must have a corresponding reference entry.
• DOIs: Include the DOI for every reference for which a DOI exists. Authors must verify the accuracy and relevance of all references and bibliographic information.
• Figures and Tables: Ensure that all figures, photographs, plots, and tables are clear, readable, numbered, captioned, and cited in the text. Authors are responsible for obtaining permission to reproduce copyrighted material.
• Author Information: Carefully verify the paper title, author names and order, affiliations, and corresponding-author information. These details must be consistent with the SUSTAIN 2026 submission system (EDAS).

3. Add the IEEE Copyright Notice

The appropriate copyright notice must appear at the bottom of the first page of the final manuscript. Select the applicable statement below:

Authors must also complete the IEEE Electronic Copyright Form (eCF) as instructed by SUSTAIN 2026. Completion of the required copyright procedure is mandatory for publication.

Author details must be consistent across the final manuscript, the SUSTAIN 2026 submission system (EDAS), and the IEEE Electronic Copyright Form.

4. Check the Final PDF Using IEEE PDF eXpress®

Every final manuscript must successfully pass IEEE PDF eXpress® before final submission.

IEEE PDF eXpress: https://ieee-pdf-express.org

SUSTAIN 2026 Conference ID: 64663X

Authors may use PDF eXpress to either:

• check an existing PDF for IEEE Xplore® compatibility; or
• create an IEEE-compliant PDF from the manuscript source file.

Only a PDF that has successfully passed the IEEE PDF eXpress compliance check may be submitted as the final manuscript.

Before checking the PDF, ensure that:

• all fonts are properly embedded;
• equations, symbols, figures, tables, and special characters display correctly;
• the PDF has no password or security restrictions;
• no unnecessary attachments, crop marks, date/time stamps, or other non-template markings are included; and
• no page numbers or unauthorized headers/footers have been added.

5. Final Submission Checklist

Before completing the final submission, please confirm that:

• the manuscript follows the IEEE template (both for text and list of references) and does not exceed 6 pages;
• similarity is 20% or below and self-citation is within the 5% limit;
• reviewer comments have been appropriately addressed;
• title, author names, order, affiliations, and corresponding-author details are correct;
• references, citations, and DOIs have been carefully verified;
• the correct IEEE copyright notice appears on the first page;
• the IEEE Electronic Copyright Form has been completed;
• the final PDF has successfully passed IEEE PDF eXpress®; and
• the PDF eXpress-verified file has been uploaded to the SUSTAIN 2026 final submission system.

6. No Changes After the Final Deadline

Authors must carefully review the final PDF before submission. No changes to the manuscript can be guaranteed after the final submission deadline or after the proceedings have been submitted to IEEE.

Registration and Presentation

At least one author of each accepted paper must complete the applicable SUSTAIN 2026 author/full registration in accordance with the conference registration policy.

Each accepted paper must also be presented at SUSTAIN 2026 in accordance with the conference presentation policy. Papers that are not presented may be excluded from submission to IEEE Xplore® in accordance with IEEE conference publication requirements.